Student and Registrations Import

Last Updated on September 17, 2026

In order to select the Import Management option in the DRC INSIGHT Portal, users must have the “Import Management” permission. Sample files and layouts can be accessed by selecting the Sample Files button in Import Management.

Before running an import for the first time, review the LAS Links and PreLAS Online Student Import File Layout. The same file format is used to import students, or students and registrations. The structure of the file remains the same in all cases.

When the file is used for Student Import only, the registration-only fields in reference numbers 51-56 should remain blank. The system imports student records only and does not attempt to create registrations.

When the file is used for Student and Registration Import, the registration fields in reference numbers 51-56 are required. These fields must be populated for the file to be accepted and for registrations to be created automatically during import.

  • If the student does not already exist, a new student record is created and registered.
  • If the student already exists, the student record is matched, and a new registration is created using the values in ref# 51–56.

If errors are encountered during the import process, resolve the errors in your import file and reimport. For more information about resolving errors, see Import Management Error Reporting.

Importing Students Only

Once you have prepared your .csv file for Student Import, follow these steps to import students only, without creating registrations.

  1. Select Import Management from the DRC INSIGHT Portal My Applications Menu.
  2. Select your district and school from the Select-a-Site drop-down menu, then select Save.
  3. Select the Start New Import The New Import window displays.
  4. Complete the fields as follows:
    • Import Job Title: Enter a recognizable name that will help you identify the import. I.e. “Sample School LAS Links Form E – Spring 20XX”
    • Select Import Type: Students
    • Academic Session: Confirm the current academic session is selected
  5. Select Browse to navigate to the files on your system, or you can drag and drop the files into the drag and drop area of the window.
  6. Import notifications (optional): Select the Subscribe to Import Notifications checkbox to receive email updates on the progress and completion of the import.
  7. Click the Start Import button to import the files into Import Management. The import job is displayed in the Import Management grid. While the job is being processed, the status for the job is In Progress.
  8. When the import job is completed, the job status will either show COMPLETED (success on all records) or VALIDATION ERRORS (one or more student records failed import and registration).
    • If the job is in VALIDATION ERRORS status, click the job to display the error report. Update your .csv file to fix all of the errors shown in the error report.
      Once you have corrected the errors in the .csv file, restart the import process (return to Step 3).
    • If the job is in COMPLETED status, you may move on to Student Management to view the imported students. If you wish to see the details of your completed import, click the job to display the Details report, which includes information about each imported roster.

To view or download Sample Files and Import File Layouts, please see Sample Files and Layouts.

For more information on Error Reporting, please see Import Management Error Reporting.

Importing Students and Registrations

Once you have prepared your .csv file for Student and Registration Import, follow these steps to import students and create registrations.

  1. Select Import Management from the DRC INSIGHT Portal My Applications Menu.
  2. Select your district and school from the Select-a-Site drop-down menu, then select Save.
  3. Select the Start New Import The New Import window displays.
  4. Complete the fields as follows:
    • Import Job Title: Enter a recognizable name that will help you identify the import. I.e. “LAS Links Form E- Students and Registrations – Spring 20XX”
    • Select Import Type: Students and Registrations
    • Registration Window: Select the appropriate registration window for import.
  5. Select Browse to navigate to the files on your system, or you can drag and drop the files into the drag and drop area of the window.
  6. Import notifications (optional): Select the Subscribe to Import Notifications checkbox to receive email updates on the progress and completion of the import.
  7. Select the Start Import button to import the files into Import Management. The import job is displayed in the Import Management grid. While the job is being processed, the status for the job is In Progress.
  8. When the import job is completed, the job status will either show COMPLETED (success on all records) or VALIDATION ERRORS (one or more student records failed import).
    • If the job is in VALIDATION ERRORS status, click the job to display the error report. Update your .csv file to fix all of the errors shown in the error report. Once you have corrected the errors in the .csv file, restart the import process (return to Step 3).
    • If the job is in COMPLETED status, you may move on to Test Management to view the updated registrations and print test tickets. If you wish to see the details of your completed import, click the job to display the Details report.

For more information on Error Reporting, please see Import Management Error Reporting.