Importing Rosters

Last Updated on August 21, 2026

Before you begin

Users must have the “Import Management” and “Student Groups – Add/Edit” permissions in order to import a roster. 

All students must first be loaded to Student Management before they can be included in a Student Roster Import. Imported rosters must use a CSV roster file layout that can be read by Rostering.  Download the TerraNova Roster Sample File CSV by selecting the Sample Files button on the Import Rosters page.

When the CSV files are ready for import, follow these steps

  1. Select Rostering from the My Applications Menu in the DRC INSIGHT Portal.
  2. Open the Select a Site drop down located in the upper right side of the Rostering page, then search for and select the district and school (by name or code) where you want to import the roster.
    Notes:

    • Only district or school users may import rosters.
    • If you only want to import a roster for a single school the CSV file must contain rosters for only that school. 
  3. Open the left side menu bar and select Import Roster and the Import Management page displays.
  4. Select Start New Import. 
  5. Complete the fields as follows:
    • Import Job Title: Enter a unique name for the Import. 
    • Select Import Type: Rosters. 
    • Select Browse to navigate to the files on your system or you can drag and drop the files into the drag and drop area of the window.
  6. Select the Start Import button to import the files into Rostering. The import job displays in the Import Management grid. While the job is being processed, the status for the job is In Progress.
  7. When the import job completes, it will be in a Completed status or Validation Errors status.
    • If the job is in VALIDATION ERRORS status, select the import job name to open the import job details and display the error report. Update your .csv file to fix all of the errors shown in the error report. 
      • Once you have corrected the errors in the .csv file, restart the import process (return to Step 4).  
    • If the job is in COMPLETED status, you may go back to Rostering to view the imported rosters or select the job to display the details.