Last Updated on August 26, 2026
Users can access data for all Mississippi Testing Programs (MAAP, MAAP-A, BEACON).
Before you begin
- All imports are program agnostic.
- For MAAP and MAAP-A, records successfully uploaded using the Participants and Registration file are automatically added to a registration.
- Test Monitoring will default to None. To change, see Update Registrations for Test Monitoring.
- For BEACON, records successfully uploaded using the Participant and Registration File are NOT automatically added to a registration. Sites will have to manually create registrations for BEACON.
Participants and Registrations Import Layout Instructions
The file layout is provided in the table below and the sample import file is provided here (link). Note, the sample import file downloads in Excel (i.e., XLSX) format rather than in CSV format. If districts wish to use the sample import file for a test run, they must first re-save it as a CSV file.
This topic shows you how to complete the Participants and Registrations Sample Import File. First, download the Participants and Registrations Sample Import File and save it to your system.
Note: The file downloads as an .xlsx file. You must save it as a CSV file after downloading it (See Save the Excel File as a CSV File).
Use the table and rules listed below to help ensure the Import file is completed correctly and will upload. When the CSV is completed and saves to your system, you can import the Participants and Registrations file into Import Management.
| Ref | Data Field | Length | Required (Y/N) | Acceptable Values | Description | MAAP or MAAP-A Example | BEACON Example |
|---|---|---|---|---|---|---|---|
| 1 | District Code | 4 | Y |
|
The district code must match the district code displayed in the Site Selector dropdown. | 123 | 123 |
| 2 | School Code | 3 | Y |
|
The school code(s) must match the school code(s) displayed in the Site Selector dropdown. |
456 | 456 |
| 3 | MSIS ID | 9 | Y |
|
Student’s State ID or MSIS ID | 001234567 | 003456789 |
| 4 | Last Name | 35 | Y |
35 character limit |
Last Name of Student | LASTNAME | LASTNAME |
| 5 | First Name | 35 | Y |
35 character limit |
First Name of Student | FIRSTNAME | FIRSTNAME |
| 6 | Middle Initial | 1 | N |
|
Middle Initial of Student | F | F |
| 7 | Gender | 1 | Y |
|
Indicates student’s gender | F | M |
| 8 | Date of Birth | 10 | Y |
|
Student date of birth. | 01/01/2015 | 01/01/2015 |
| 9 | Grade | 2 | Y | K,01,02,03,04,05,06,07,08,09,10,11,12,13
If leading zero is not included, DRC shall pad the value with leading zeros |
Grade level in which student is currently enrolled for the current school year. | 06 | 08 |
| 10 | Race American Indian or Alaskan Native | 1 | N | Y or blank | American Indian/Alaskan Native – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in the Multi-Race field. |
Y | Y |
| 11 | Race Asian | 1 | N | Y or blank | Asian – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in the Multi-Race field.. |
Y | Y |
| 12 | Race – Black or African American | 1 | N | Y or blank | Black/African American – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in the Multi-Race field. |
Y | Y |
| 13 | Race – Hispanic or Latino | 1 | N | Y or blank | Hispanic/Latino – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in the Multi-Race field. |
Y | Y |
| 14 | Race – Native Hawaiian or Other Pacific Islander | 1 | N | Y or blank | Native Hawaiian/Pacific Islander – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in the Multi-Race field. |
Y | Y |
| 15 | Race – White | 1 | N | Y or blank | White – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in the Multi-Race field. |
Y | Y |
| 16 | Race Multi-Race | 1 | N | Y or blank | Multi-Race – One of the seven race indicators that can be set to yes or no for a student. Only one can be selected, if student has multiple races, then mark in this field. |
Y | Y |
| 17 | Section 504 | 1 | N | Y or Blank | At the time of the test, this student qualified for section 504 | Y | Y |
| 18 | IEP | 1 | N | Y or Blank | At the time of the test, this student has an IEP plan | Y | Y |
| 19 | LEP Status | 1 | N | Acceptable Values: AU N Y F S Blank |
Indicates the LEP status of the student. N = Not LEP Y = Current LEP F = Former LEP S = Screened but English proficient Blank = LEP Status not indicated |
N | N |
| 20 | Disability | 2 | N | Acceptable Values: 01 02 03 04 05 06 07 08 09 10 11 12 13 14 BlankIf leading zero is not included, DRC shall pad the value with leading zeroes |
Indicates student’s Area of Disability 01 = Autism 02 = Deaf-Blindness 03 = Development Delay 04 = Emotional Disturbance 05 = Hearing Impairment 06 = Intellectual Disability 07 = Multiple Disabilities 08 = Orthopedic Impairment 09 = Other Health Impairment 10 = Specific Learning Disability 11 = Speech or Language Impairment 12 = Traumatic Brain Injury 13 = Visual Impairment 14 = Deafness Blank = no disability indicated |
01 | 13 |
| 21 | Testing Program | 6 | Y | Acceptable Values: MAAP MAAP-A BEACON |
This field identifies the test administration | MAAP | BEACON |
| 22 | Highly Mobile | 1 | N | Y or Blank | Indicates Highly Mobile Status. Used for MAAP-A reporting purposes only | Y | Y |
| 23 | Teacher Last Name | 30 | Y* |
30 character limit |
Teacher’s last name of subject student is being assessed in.
*Must be populated when Test ID = MAAP or MAAP-A Not required for BEACON |
TeacherLast | N/A |
| 24 | Teacher First Name | 30 | Y* |
30 character limit |
Teacher’s first name of subject student is being assessed in.
*Must be populated when Test ID = MAAP or MAAP-A Not required for BEACON |
TeacherFirst | N/A |
| 25 | Subject | 25 | Y* | Acceptable values (must match exactly:)
Fall:
Spring:
|
Subject student is being assessed in
*Must be populated when Test ID = MAAP or MAAP-A |
Biology | N/A |
| 26 | EOC Retester Flag | 1 | N | Y = Yes, or Blank |
Retester Flag of subject student is being assessed in | Y | N/A |
To import a Participant and Registration file, do the following:
- Select Import Management from the My Applications menu.
- Click Select a Site … from the top right corner of the screen and select your school by searching for your school’s name or code. Click Save.
- On the Import Management page, click the Start New Import button and the New Import window displays.
- Complete the fields as follows:
- Import Job Title: Enter a recognizable name.
- Select Import Type: Select Participants and Registrations.
- Click Browse to navigate to the files on your system or you can drag and drop the files into the drag and drop area of the window.
- Click the Start Import button to import the files into Import Management. The import job displays in the Import Management grid. While the job is being processed, the status for the job displays as In Progress.
- When the import job completes, the status is COMPLETED or VALIDATION ERRORS.
- If the job is in VALIDATION ERRORS status, click the job to display the error report. Update your CSV file to fix all of the errors shown in the error report. Once you have corrected the errors in the CSV file, restart the import process (return to Step 2). Although the records that do not have errors are not required to be uploaded again, it is often faster and easier to simply upload the entire file again.
- If the job is in COMPLETED status, click the job to display the Details report, which includes information about each imported record.