Import Accommodations

Last Updated on August 24, 2026

Before you begin

All imports are program agnostic.

  • Imported Accommodations must use a CSV roster file layout that can be read by the portal. To access the CSV roster sample file and information to help you complete it, see Accommodations Import Layout Instructions.
  • Accommodations assigned to a student persist through the academic session (school year) unless updated.
  • Always verify accommodations prior to printing and distributing test tickets.
  • To remove all Accommodations for a student, upload the student with no accommodations.

When the CSV files are complete, follow these steps

To import an Accommodation file, do the following:

  1. Select Import Management from the My Applications menu.
  2. Click Select a Site… from the top right corner of the screen and select your school or district by searching for the name or code. Click Save.
  3. On the Import Management page, click the Start New Import button and the New Import window displays.
  4. Complete the fields as follows:
    • Import Job Title: Enter a recognizable name.
    • Select Import Type: Select Accommodations.
    • Import Action:
      • Update/Replace Accommodations: Select to update or replace an accommodation
      • Append Accommodations: Select to append accommodations
  5. Click Browse to navigate to the files on your system or you can drag and drop the files into the drag and drop area of the window.
  6. Click the Start Import button to import the files into Import Management. The import job displays in the
  7. Import Management grid. While the job is being processed, the status for the job is In Progress.
  8. When the import job completes, it will be in COMPLETED status or VALIDATION ERRORS status.
    • If the job is in VALIDATION ERRORS status, click the job to display the error report. Update your CSV file to fix all of the errors shown in the error report. Once you have corrected the errors in the CSV file, restart the import process (return to Step 2).
    • If the job is in COMPLETED status, click the job to display the Details report.

Accommodations Import Layout Instructions

This topic shows you how to complete the CSV Accommodations Import file layout. First, download the Accommodations Sample Import file and save it to your system.

Use the table and rules listed below to help ensure the Accommodations Import file is completed correctly and will upload.

Accommodations Import File Layout Guide and Rules
Ref# Data Field Length Required (Y/N) Acceptable Values Description Example
1 District Code 4 Y
  • Numeric
  • 4-digits
 The district code must match the district code displayed in the Site Selector dropdown menu. 1234
2 MSIS ID 9 Y
  • 9
  • Numeric 0-9
  • Must be unique across the entire state
 Student’s State ID 23456789
3 Last Name 35 Y
  • Alphanumeric
  • A-Z, a-z, 0-9
  • Hyphen “-“
  • Underscore “_”
  • Apostrophe “‘”
  • Period “.”
  • Space
  • 35 character limit
 Last Name of Student LASTNAME
4 First Name 35 Y
  • Alphanumeric
  • A-Z, a-z, 0-9
  • Hyphen “-“
  • Underscore “_”
  • Apostrophe “‘”
  • Period “.”
  • Space
  • 35 character limit
 First Name of Student FIRSTNAME
5 Date of Birth 10 Y
  • Participant date of birth
  • Maximum DOB Allowed – 2024
  • Minimum DOB Allowed – 1930
  • MM (0-12)
  • DD (01-31)
  • CCYY (1930-2024)
  • Forward slashes (/) must be present between the MM and DD, and between DD and CCYY
 Student’s Date of Birth 01/01/2015
6 Content Area 21 Y
  • English Language Arts
  • Math
  • Science
 For each student, one row for each Content Area for which Accommodations the student is assigned. Science
7 Accommodations 100 N Acceptable Values:
TTS55
55HR
62
40
41
70
RBL
VSL
TTS
TTSPASSAGE
AG
CG
GG
SG
VG
PM
23
24
48
81
98		 Indicates accommodations for the student for the above content area:
– Text-to-Speech (TTS) – Read test questions and answer choices [55 – TTS] = TTS55 – HumanReader/Human Signer – Read test questions and answer choices ASL sign test questions [55 – HR] = 55HR

– Paper test [62] = 62

– Large print (paper test) or online enlargement [40] = 40

– Braille [41] = 41 – Scribe/Transcription [70] = 70 – Refreshable -Braille [RBL] = RBL

– Sign Language ASL Video [VSL] = VSL – Text-to-Speech (TTS) – BEACON Only [TTS] = TTS

– Text-to-Speech – Items & Passages (BEACON ELA 3-8 Only) [TTSPassage] =TTSPassage

– DS – Arabic Glossing [AG] = AG

– DS – Chinese Glossing [CG] = CG – DS – Gujarati Glossing [GG] = GG

– DS- Spanish Glossing [SG] = SG

– DS – Vietnamese Glossing [VG] = VG – Permissive Mode [PM] = PM

– Extra time – Cannot extend beyond the end of the instructional day [23] = 23 – Administer the test over consecutive days [24] = 24

– Supplemental Aids [48] = 48

– Native language dictionaries for EL students [81] = 81

– Specify additional allowable accommodation(s). Use a separate number in the specified
range for each one. [93-99] = 98

 Example:

Online.Audio|Testing.48 – Multiple accommodations can be entered for a student.

– Accommodation will be turned ON if included. Turned OFF if not included.

– Each accommodation must be separated by a Pipe (|) delimiter.

– Pipe delimiter is created by using the shift backslash key.

– Pipe is accepted but not required for blanks, single accommodations, or after the last accommodation.

– No spaces between pipes (|)