Last Updated on May 8, 2026
Importing Participants and Registrations
Users can access data for all South Carolina Testing Programs (SC READY, EOCEP, BEACON).
Before you begin
- All imports are program agnostic.
- For SC READY & EOCEP (with the exception of the EOCEP Summer Window), records successfully uploaded using the Participants and Registration file are automatically added to a registration.
- Test Monitoring will default to None. To change, see Update Registrations for Test Monitoring.
- For BEACON, records successfully uploaded using the Participant and Registration File are NOT automatically added to a registration. Sites will have to manually create registrations for BEACON.
Participants and Registrations Import Layout Instructions
The file layout is provided in the table below and the sample import file is provided here (link). Note, the sample import file downloads in Excel (i.e., XLSX) format rather than in CSV format. If districts wish to use the sample import file for a test run, they must first re-save it as a CSV file.
This topic shows you how to complete the Participants and Registrations Sample Import File. First, download the Participants and Registrations Sample Import File and save it to your system.
Note: The file downloads as an .xlsx file. You must save it as a CSV file after downloading it (See Save the Excel File as a CSV File).
Use the table and rules listed below to help ensure the Import file is completed correctly and will upload. When the CSV is completed and saves to your system, you can import the Participants and Registrations file into Import Management.
| Ref# | Data Field | Length | Required (Y/N) | Acceptable Values | Description | SC READY Example | EOCEP Example | BEACON Example |
|---|---|---|---|---|---|---|---|---|
| 1 | District Code | 4 | Y | Numeric 0-9 Including leading zero(s) as applicable 4-digits |
The district code must match the district code displayed in the Site Selector dropdown. | 0123 | 0123 | 0123 |
| 2 | School Code | 3 | Y | Numeric 0-9 Including leading zero(s) as applicable 3-digits |
The school code(s) must match the school code(s) displayed in the Site Selector dropdown. |
456 | 456 | 456 |
| 3 | State Student ID | 10 | Y | Numeric 0-9 Including leading zero(s) as applicable 10-digits Must be Unique |
Student’s State ID | 0023456789 | 0023456789 | 0023456789 |
| 4 | Last Name | 40 | Y | A-Z, a-z, hyphen (-), apostrophe (‘), period (.), space ( ) | Last Name of Student | LASTNAME | LASTNAME | LASTNAME |
| 5 | First Name | 20 | Y | A-Z, a-z, hyphen (-), apostrophe (‘), period (.), space ( ) | First Name of Student | FIRSTNAME | FIRSTNAME | FIRSTNAME |
| 6 | Middle Initial | 1 | N | A-Z, a-z, blank | Middle Initial of Student | F | F | F |
| 7 | Gender | 1 | N | F, M F = Female M = Male Blank |
Indicates student’s gender | F | F | F |
| 8 | Date of Birth | 10 | Y | MM/DD/CCYY Must be a valid date Birthdate can not be after 9/1/2020 |
Student’s date of Birth | 01/01/2015 | 01/01/2015 | 01/01/2015 |
| 9 | Grade Level | 2 | Y | Alphanumeric valid values for the Grade is as follows: EOCEP: 06,07,08,09,10,11,12, or AE SC READY: 03,04,05,06,07,08 BEACON: KG,01,02,03,04,05,06,07,08, 09,10,11, 12, AE |
Grade level in which student is currently enrolled for the current school year. | 06 | 06 | 06 |
| 10 | Migrant Status | 1 | N | Y or blank | Indicates the Mirgant status of the student | Y | Y | Y |
| 11 | Ethnicity – Hispanic/Latino | 1 | N | Y or blank | Hispanic or Latino Not part of race indicators. Identifies Hispanic ethnicity. |
Y | Y | Y |
| 12 | Race – American Indian/Alaskan Native | 1 | N | Y or blank | American Indian/Alaska Native – One of the five race indicators that can be set to yes or no for a student. More than one can apply. |
Y | Y | Y |
| 13 | Race – Asian | 1 | N | Y or blank | Asian – One of the five race indicators that can be set to yes or no for a student. More than one can apply. |
Y | Y | Y |
| 14 | Race – Black/African American | 1 | N | Y or blank | Black/African American – One of the five race indicators that can be set to yes or no for a student. More than one can apply. |
Y | Y | Y |
| 15 | Race – Pacific Islander/Hawaiian | 1 | N | Y or blank | Pacific Islander/Hawaiian – One of the five race indicators that can be set to yes or no for a student. More than one can apply. |
Y | Y | Y |
| 16 | Race – White | 1 | N | Y or blank | White – One of the five race indicators that can be set to yes or no for a student. More than one can apply. |
Y | Y | Y |
| 17 | 504 Plan | 1 | N | Y or blank | At the time of the test, this student qualified for Section 504. | Y | Y | Y |
| 18 | IEP | 1 | N | Y or blank | At the time of the test, this student has an IEP Plan | Y | Y | Y |
| 19 | English Learner Status | 5 | N | Blank = no value (Treated as a 9.) 1 – Entering 2 – Emerging 3 – Developing 4 – Expanding 4EBR – Expanding/Bridging/Reaching AL1 – AL1 Entering AL2 – AL2 Emerging M1 – 1st Year Monitor M2 – 2nd Year Monitor M3 – 3rd Year Monitor M4 – 4th Year Monitor 8FRME – English Speaker – Former ML 8NVRE – English Speaker – Never ML 9 – Native Speaker 10 – 3K ML Status Pending 11 – 4K ML Status Pending AW – Awaiting SSI – Supplemental Support Identification |
Indicates the EL status of the student. | M2 | 1 | 9 |
| 20 | Primary Disability | 2 | N | Acceptable Values: AU BI DB DD EH HH HI ID LD MD OH SP VH Blank |
Indicates student’s Primary Area of Disability AU = Autism BI = Traumatic Brain Injury DB = Deaf-blindness DD = Developmental Delay EH = Emotional Disability HH = Deaf/Hard of Hearing HI = Other Health Impairment ID = Intellectual Disability LD = Specific Learning Disability MD = Multiple Disabilities OH = Orthopedic Impairment SP = Speech/Language Impairment VH = Visual Impairment Blank |
AU | BI | DD |
| 21 | Secondary Disability | 2 | N | Acceptable Values: AU BI DB DD EH HH HI ID LD MD OH SP VH Blank |
Indicates student’s Secondary Area of Disability AU = Autism BI = Traumatic Brain Injury DB = Deaf-blindness DD = Developmental Delay EH = Emotional Disability HH = Deaf/Hard of Hearing HI = Other Health Impairment ID = Intellectual Disability LD = Specific Learning Disability MD = Multiple Disabilities OH = Orthopedic Impairment SP = Speech/Language Impairment VH = Visual Impairment Blank |
AU | BI | DD |
| 22 | Gifted and Talented | 1 | N | Y or Blank | Indicates Gifted and Talented Status | Y | Y | Y |
| 23 | PowerSchool Number | 12 | N | Numeric 0-9 Up to 12-digits Blank |
Student’s PowerSchool Number | 678910 | 678910 | 678910 |
| 24 | Reported District | 4 | Y | Numeric 0-9 Including leading zero(s) as applicable 4-digits |
The district code must be a valid district code displayed in the Site Selector dropdown. |
0123 | 0123 | 0123 |
| 25 | Reported School | 3 | Y | Numeric 0-9 Including leading zero(s) as applicable 3-digits |
The school code(s) must a valid school code(s) displayed in the Site Selector dropdown. |
456 | 456 | 456 |
| 26 | FA District | 4 | N | Numeric 0-9 Up to 4 digits Blank |
May be populated when Test ID = SC READY Not required for BEACON or EOCEP The FA District must be a valid district code(s) displayed in the DRC INSIGHT Portal School dropdown. |
0574 | N/A | N/A |
| 27 | FA School | 3 | N | Numeric 0-9 Up to 3 digits Blank |
May be populated when Test ID = SC READY Not required for BEACON or EOCEP The FA school must be a valid school code(s) displayed in the Site Selector dropdown. |
678 | N/A | N/A |
| 28 | Test ID | 16 | Y | SC READY = South Carolina College and Career Ready Assessment EOCEP = South Carolina End of Course Examination Program BEACON = South Carolina BEACON |
This field identifies the test administration. | SC READY | EOCEP | BEACON |
| 29 | SIS Code/Subject | 22 | Y | Alphanumeric A-Z, a-z, 0-9, dash Blank |
Must be populated when TestID = SC READY OR EOCEP Not required for BEACON SISCode – Required when Test ID = EOCEP
|
ELA | 411400CD-001 | N/A |
| 30 | Sort ID | 30 | N | A-Z, a-z, 0-9, dash Alphanumeric Blank |
May be populated when Test ID = SC READY Not required for EOCEP OR BEACON |
abc123 | N/A | N/A |
| 31 | Teacher Last Name | 20 | Y | A-Z, a-z, hyphen (-), apostrophe (‘), period (.), space ( ) Blank |
Must be populated when Test ID = EOCEP OR SC Ready Not required for BEACON |
SC READY = Homeroom Teacher |
EOCEP = Advisor | N/A |
| 32 | Teacher First Name | 16 | Y | A-Z, a-z, hyphen (-), apostrophe (‘), period (.), space ( ) Blank |
Must be populated when Test ID = EOCEP OR SC Ready Not required for BEACON |
SC READY = Homeroom Teacher |
EOCEP = Advisor | N/A |
| 33 | Testing Codes | 17 | N | EOCEP Virtual SC= Virtual SC |
May be populated when Test ID = EOCEP Not required for SC READY or BEACON Indicates Testing Codes for Student |
N/A | EOCEP = Virtual SC | N/A |