Importing Participants Only

Last Updated on August 24, 2026

Before you begin

  • Records successfully uploaded using the Participant import type are not registered to a registration; the Participants and Registrations import type must be used to automatically create registrations for MAAP and/or MAAP-A.
  • Records are uploaded using the Participants and Registrations file layout; however, the registration fields may be left blank. If the registration fields have values, the system will ignore the values and import the student record.
    • Registration-related fields to leave blank:
      • Ref# 23: Teacher Last Name
      • Ref# 24: Teacher First Name
      • Ref# 25: Subject
      • Ref #26: EOC Retester Flag

After you have created the Participants File, follow these steps to import into the Portal:

To import a Participant file, do the following:

  1. Select Import Management from the My Applications menu.
  2. Click Select a Site … from the top right corner of the screen and select your school by searching for your school’s name or code. Click Save.
  3. On the Import Management page, click the Start New Import button and the New Import window displays.
  4. Complete the fields as follows:
    • Import Job Title: Enter a recognizable name.
    • Select Import Type: Select Participants.
    • Select the appropriate Academic Session
    • Click Browse to navigate to the files on your system or you can drag and drop the files into the drag and drop area of the window.
  5. Click the Start Import button to import the files into Import Management. The import job displays in the Import Management grid. While the job is being processed, the status for the job displays as In Progress.
  6. When the import job completes, the status is COMPLETED or VALIDATION ERRORS.
    • If the job is in VALIDATION ERRORS status, click the job to display the error report. Update your CSV file to fix all the errors shown in the error report. Once you have corrected the errors in the CSV file, restart the import process (return to Step 2). Although the records that do not have errors are not required to be uploaded again, it is often faster and easier to simply upload the entire file again.
    • If the job is in COMPLETED status, click the job to display the Details report, which includes information about each imported record.

Participant Import Layout Instructions

The Participants and Registrations file layout is used for the Participant file import.

First, download the Participants and Registrations Sample Import File and save it to your system.

The following registration fields may be left blank. If the registration fields have values, the system will ignore the values and import the student record.

  • Registration-related fields to leave blank:
    • Ref# 23: Teacher Last Name
    • Ref# 24: Teacher First Name
    • Ref# 25: Subject
    • Ref #26: EOC Retester Flag

When the CSV is completed and saves to your system, you can import the Participants file into Import Management.