Import Accommodations

Last Updated on June 12, 2026

Before you begin

All imports are program agnostic.

  • Imported Accommodations must use a CSV roster file layout that can be read by the portal. To access the CSV roster sample file and information to help you complete it, see Accommodations Import Layout Instructions.
  • Accommodations assigned to a student persist through the academic session (school year) unless updated.
  • Always verify accommodations prior to printing and distributing test tickets.
  • To remove all Accommodations for a student, upload the student with no accommodations.

When the CSV files are complete, follow these steps

To import an Accommodation file, do the following:

  1. Select Import Management from the My Applications menu.
  2. Click Select a Site… from the top right corner of the screen and select your school or district by searching for the name or code. Click Save.
  3. On the Import Management page, click the Start New Import button and the New Import window displays.
  4. Complete the fields as follows:
    • Import Job Title: Enter a recognizable name.
    • Select Import Type: Select Accommodations.
    • Import Action:
      • Update/Replace Accommodations: Select to update or replace an accommodation
      • Append Accommodations: Select to append accommodations
  5. Click Browse to navigate to the files on your system or you can drag and drop the files into the drag and drop area of the window.
  6. Click the Start Import button to import the files into Import Management. The import job displays in the
  7. Import Management grid. While the job is being processed, the status for the job is In Progress.
  8. When the import job completes, it will be in COMPLETED status or VALIDATION ERRORS status.
    • If the job is in VALIDATION ERRORS status, click the job to display the error report. Update your CSV file to fix all of the errors shown in the error report. Once you have corrected the errors in the CSV file, restart the import process (return to Step 2).
    • If the job is in COMPLETED status, click the job to display the Details report.

Accommodations Import Layout Instructions

This topic shows you how to complete the CSV Accommodations Import file layout. First, download the Accommodations Sample Import file and save it to your system.

Note: The file downloads as an .xlsx file. You must save it as a CSV file after downloading it (See Save an Excel File as a CSV File).

Use the table and rules listed below to help ensure the Accommodations Import file is completed correctly and
will upload.

Accommodations Import File Layout Guide and Rules
Ref# Data Field Length Required (Y/N) Acceptable Values Description Example
1 District Code 4 Y
  • Numeric
  • Including leading zero(s) as applicable
  • 4-digits
 The district code must match the district code displayed in the Site Selector dropdown menu. 1234
2 State Student ID 10 Y
  • Numeric
  • Including leading zero(s) as applicable
  • 10-digits
  • Must be unique
 Student’s State ID 0023456789
3 Last Name 40 Y A-Z, a-z, hyphen (-), apostrophe (‘), period (.), space ( ) Last Name of Student LASTNAME
4 First Name 20 Y A-Z, a-z, hyphen (-), apostrophe (‘), period (.), space ( ) First Name of Student FIRSTNAME
5 Date of Birth 10 Y
  • MM/DD/CCYY
  • Must be a valid date
  • Birthdate cannot be after 9/1/2020
 Student’s Date of Birth 01/01/2015
6 Content Area 21 Y
  • Mathematics
  • English Language Arts
  • Science
  • Social Studies
  • Student Readiness
 For each student, one row for each Content Area for which Accommodations the student is assigned.

Please note that Student Readiness content area is the for the Readiness assessment for BEACON

 Science
7 Accommodations n/a N Acceptable Values:
Online.Audio
Online.Audio:1
Online.Audio:2
Online.Audio:3
Online.EnableAudioReadingPassage
Online.Braille
Online.SignLanguageASL
Online.SpeechRecognition
Online.AllowMixMode
Paper.Braille
Paper.LargePrint
Paper.OralSignedAdminScript
Standard.Presentation
Standard.ResponseOptions
Standard.Scheduling
Standard.Setting
Standard.Supplemental
Standard.Timing
ML.BilingualDictionary
ML.DirectionsTranslated
ML.OralAdministration
ML.Scheduling
ML.Setting
ML.Timing		 Indicates accommodations for the student for the above content area:
– Oral Administration = Online.Audio
– Oral Administration Writing Only (SCR ELA gr 4-8 & English 2 only) = Online.Audio:1
– Oral Administration Reading Only/Part A Only (SCR ELA gr 4-8 & English 2 only) = Online. Audio:2
– Oral Administration Reading Part B Only (SCR ELA gr 4-5 only) = Online.Audio:3
– Oral Administration Items & Passages (BEACON ELA 3-8 only) = Online.EnableAudioReadingPassages
– Online.Braillle = Paper Test Transcription
– Sign Language Video (N/A for SCR ELA gr 3, BEACON ELA, BEACON K-2) = Online.SignLanguageASL
– Permissive Mode (Requires SCDE approval) = Online.SpeechRecognition
– Mixed Mode Testing (SCR ELA gr 3-4 only) = Online.AllowMixMode
– Braille Paper Tester = Paper.Braille
– Large Print Paper Tester = Paper.LargePrint
– Oral/Signed Administration Script = Paper.OralSignedAdminScript
– Presentation = Standard.Presentation
– Response Options = Standard.ResponseOptions
– Scheduling = Standard.Scheduling
– Setting = Standard.Setting
– Supplemental Materials = Standard.Supplemental
– Timing = Standard.Timing
– ML Bilingual Dictionary = ML.BilingualDirectionary
– ML Translated Directions = ML.DirectionsTranslated
– ML Oral Administration = ML.OralAdministration
– ML Scheduling = ML.Scheduling
– ML Setting = ML.Setting
– ML Timing = ML.Timing		 Example: Online.Audio:1|Standard.Scheduling
– Multiple accommodations can be entered for a
student.
– Accommodation will be turned ON if included. Turned
OFF if not included.
– Each accommodation must be separated by a Pipe (|)
delimiter.
– Pipe delimiter is created by using the shift backslash
key.
– Pipe is accepted but not required for blanks, single
accommodations, or after the last accommodation.
-No spaces between pipes (|)