Roster Import Layout Instructions (LA)

Last Updated on June 10, 2026

This topic shows you how to complete the CSV roster file layout, shown above. First, download the CSV roster file and save it to your system.

Use the table and rules listed below to help ensure the CSV roster file is completed correctly and will upload to Rostering. When the CSV is completed and saved to your system, you can import the roster into Rostering.

Roster Import File Layout Guide and Rules
Ref# Column Name Maximum Length Required (Y/N) Acceptable Values Description
A Louisiana Secure ID Number (LASID) 10 Y
  • Numeric
  • 10 digits
  • Must be unique (duplicates are not accepted)
 Louisiana Secure IS Number (LASID).

The LASID must already exist in DRC INSIGHT Portal in order to be assigned to a Roster.
B Student Last Name 20 Y
  • A-Z, a-z
 If your district has not opted into LDOE’s data sharing agreement with DRC, then pass just the first 3 characters of Last Name and the first character of First Name.
C Student First Name 15 Y
  • A-Z, a-z
D Teacher First Name 20 Y
  • A-Z, a-z
 Teacher first name.
E Teacher Last Name 20 Y
  • A-Z, a-z
 Teacher last name.
F Teacher Email 100 Y Must match the teacher’s email address (username) as it is defined in User Management The Teacher Email must already exist in DRC INSIGHT Portal User Management in order to be assigned to a Roster.
G Roster Name 50 Y
  • Alphanumeric
  • A-Z, a-z, 0-9, “-“, “‘”, space
 The Roster Name within the CSV file must be unique. If a file is uploaded with the same Roster Name and the same Teacher Email, the students imported in the new CSV file will be added to the existing Roster.

Rules for the CSV roster file:

  • The CSV file must contain a header row that includes all the Column Name titles in the table above.
  • The CSV file must contain data in the order listed in sample CSV.
  • The fields cannot be longer than the value in the Maximum Length column in the table above.
  • The file must be in comma delimited (.csv) format. Commas are not allowed in any field.
  • In the Portal, students and teachers must already exist within the district and school for which the student roster is being created.
  • In order to update an existing roster, the teacher email and roster name must be an exact match to the roster being updated.